For high schools or middle schools with a BYOD policy, a 1:1 tablet or Chromebook program, or for any school where students are allowed to use their smartphones, Hall Pass by Appazur is a streamlined solution that’s easy for teachers, eliminates paper notes, and includes powerful administration rules and reporting.
Hall Pass by Appazur is available as a stand-alone app in the App Store, and Google Play, or as an optional feature in a customized, school-branded mobile app (iOS/Android). The Hall Pass also works in a web browser and is an installable PWA (progressive web app) for Chromebooks (ChromeOS, Windows, and Mac are supported).
See also: Hall Pass Instructions for Students
In the USA, due to COPPA, the Hall Pass feature is not for use by students 13 years of age or younger.
To maximize efficiency for the teacher, the Hall Pass is designed to be set up by the student. (Hall Passes can also be issued in advance via the Dashboard - see below.)
The student simply opens the app, taps the Hall Pass icon
, and then
chooses their destination and the length of time required. He or she then hands
the device to the teacher for authorization.
The teacher enters her or his unique Hall Pass Key, either manually, or by scanning the QR Code as discussed below. Then tap Issue Hall Pass.
Both the student and the teacher will receive a push notification when the hall pass expires.
When the student returns to the classroom, they should tap the End button to record the actual time that they were out of the classroom. The teacher can also end a hall pass by clicking the End button in the Hall Pass list in the Dashboard.
There are several ways to make the authorization keys available to teachers:
of the app.To make the process even more efficient for teachers who do not always have a mobile device at hand, we suggest printing your Hall Pass Key QR Code on a sheet of paper. In the Dashboard, find your Hall Pass Key as described above, and click on it. This will bring up a printable QR Code.
In the student’s app, rather than typing in your Hall Pass Key, tap Scan and point the device camera at your QR Code. The app will detect the QR Code automatically and return to the Hall Pass screen with the Hall Pass Key field filled in. Tap Issue Hall Pass and return the device to the student.
Students can easily show their Hall Pass as required. They can keep the app open when they are in the hall and show the Hall Pass on demand, with the time remaining shown.
If the student does not keep the app open, they can simply tap the app icon, and a few seconds later a prompt will appear offering to show the current Hall Pass, if it is still valid. In this case, internet access is required.
Optionally, a hall monitor can scan the QR Code to access the Hall Pass status in the Dashboard.
Your school or school district will have its own App Dashboard for managing Hall Passes. (If you have a school app or digital signage, it’s the same Dashboard.) The App Dashboard is a mobile-friendly web application that is also available from within your school/district mobile app, if applicable.
You can manually add staff to grant access, or staff accounts can be synced with with your Student Information System (SIS). Learn more.
A staff member can create a hall pass in the Dashboard, scheduled in advance. At the scheduled time, both the student and the teacher will receive a push notification.
Click Add (next to Hall Passes) in the Hall Pass block on the Dashboard home page, or on the Hall Passes page of the Dashboard.
If a hall pass has been scheduled in advance, go to Hall Passes, click the link in the More column, and then click the Delete button.
Hall passes can be viewed, printed, or exported to an Excel or CSV file.
Administrators can view hall passes for a specific date, student, teacher, destination, or any combination of these.
Generally, teachers will only see hall passes that they have issued themselves. However, to prevent Hall Pass abuse, teachers are able to see all of a particular student’s hall passes, regardless of who issued them. To do so, a teacher should simply filter the Hall Passes page to view a single student.
Click the corresponding button to download hall passes as a CSV or Excel file.
Advanced reports allow you to summarize and analyze data. For example, the Count by Student report highlights the students who have used the greatest number of hall passes.
Although the reports are available in the Dashboard and a Google account is not required, Advanced Reports are implemented using Google Sheets, using Pivot Tables and Charts. There is no limit to the available reports because you can access the Google Sheet directly, to modify existing reports and add new ones. To do so, click Add or Modify Reports, and request access.
Google Sheets and Excel are very similar. If you prefer to use Excel, you can download your data. Please contact Support for an Excel template.
Your staff can quickly look up a student’s hall pass record and see if they have a currently-issued pass. From the Dashboard, click Hall Passes.
If the student has an active hall pass, it will be highlighted in green:
With Hall Pass Administration Rules, you can set up an unlimited number of flexible rules to limit and manage the issuance of hall passes.
Each “rule” is made up of one or more “conditions” and one or more “actions”.
For each condition (or combination of conditions) that you specify, specify an action(s). Typically, the action is Deny, but you can also choose Alert Admin. If you choose the Deny action, be sure to enter a helpful message that explains why the hall pass was denied:
Here are some examples of rule conditions you could specify:
Limit the number of total concurrent hall passes:
Deny (or alert) hall passes with a particular destination:
Limit the number of hall passes with the same destination:
To limit the duration of passes for a particular destination (e.g e.g. five minutes for the restroom), select the action, “Override Duration” as shown below. Regardless of the duration that is requested, the student will receive a five minute hall pass.
Prevent two specified students from getting a hall pass at the same time:
Prevent a specified student from getting a hall pass to a particular destination:
Some schools want to help teachers ensure only one student is allowed out at time. Options:
Want to try an Admin Rule without rolling it out for everyone? Just add one or more teachers to the rule so that it only applies to hall passes issued by them, as in the example below. Add a “Sub-Condition”, choose “Any”, and list the instructors to whom the rule should apply:
